Are you still pre-printing name badges before your event?

If you're planning an event that will use name badges, you're surely wondering how to print them as efficiently as possible, without blowing your budget and at the same time without creating unnecessary waste.

Pre-printed badges can be a problem, because you have to send them to production several days before the conference itself, and yet even the day before the event the names on your guest list are still changing and being added to.

It's time to leave the traditional badge printing of the past behind.

Here are the top 10 reasons to switch to printing name badges on site at your event!

 1. It's up to date

There's no need to close registration several days before the event just to print your badges. Your visitors can register conveniently, or change the names of registered people, right up until the event itself.

2. It's flexible

On-site printing can come in different colors or designs based on category, and it can be personalized - with unique QR codes and photos. You can also make use of RFID and NFC technology… all of which contributes to a better experience for visitors and exhibitors.

3. It's sustainable

No more pointlessly printed badges for people who don't show up or for those who change the attendee's name at the last minute, and no more plastic sleeves. The solution is paper cards onto which you simply print a sticker with the personalized details, and there are even biodegradable cards available whose quality is indistinguishable from plastic cards.

4. It's faster

It takes just 1.5 seconds from scanning the ticket until a sticker with personalized details is printed, and only 5 seconds until the entire plastic card is printed if you print directly onto the card. What's more, the larger the number of attendees, the longer it takes to find the right pre-printed badge. It can also be a problem if you want to split registration across 2 different locations.

5. It's cheaper

No time wasted before the event preparing personalized badges. Registration with on-site printing runs several times faster, which cuts the number of staff needed at registration by up to 50%.

6. It's professional

Even people who come to the conference in place of a colleague, for example, get a badge of the same quality as everyone else. No handwritten or misspelled badges!

7. It's online

Inviton access control tracks every visitor arrival. This means you can see live how many visitors are already at the event, along with the most up-to-date visitor data. If you use QR codes on the badges, or built-in RFID or NFC, you can easily track the behavior of conference attendees and find out how many people, and how much time, were spent in each lecture room.

8. It's secure

Profile pictures can be printed on your badges directly from the registration database, where visitors upload their own photo. You can even upload a blacklist into the system to keep out unwanted guests.

9. It's an opportunity

Large double-sided badges provide plenty of room for all the information you need - a venue map, partner logos, a QR code - which, in addition to controlling access to the various event areas, can also be used to share contacts, for example using the Badgino app.

10. It's less stressful

Let's be honest: which event manager hasn't needlessly lost hours before an event preparing badges? And just when you think you're ready, a new list appears with changes and cancellations. There's no better way to keep everything up to date than printing badges on site at the event! 

Preparing in advance is always important, but as every event manager knows, some last-minute problem always comes up. Especially thanks to attendees who register right before the event, or who change their registration details even after the deadline. 

Save time, waste and stress by printing name badges right at the conference, and use your energy on more important things.